Administrative Officer

2 weeks ago

Calgary, Alberta, Canada Manpar Immigration Inc. Full time
Job Summary

We are seeking an experienced Administrative Officer to join our team at Manpar Immigration Inc. as a permanent employee. The successful candidate will be responsible for providing administrative support to our consulting firm, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Procedures
    • Implement new administrative procedures to improve office efficiency
    • Review and evaluate existing administrative procedures to ensure compliance with company policies
  • Office Management
    • Delegate work to office support staff to ensure timely completion of tasks
    • Establish work priorities and ensure procedures are followed and deadlines are met
  • Record Management
    • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Office Services
    • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Financial Management
    • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Reporting and Data Entry
    • Assemble data and prepare periodic and special reports, manuals and correspondence
    • Perform data entry to ensure accurate and up-to-date records
  • Payroll Administration
    • Oversee payroll administration to ensure timely and accurate payment of employees
  • Conflict Resolution
    • Resolve conflict situations in a professional and timely manner
Requirements
  • Education
    • Secondary (high) school graduation certificate
  • Work Experience
    • 1 to less than 7 months of experience in a similar role
  • Skills
    • Ability to work independently in a fast-paced environment
    • Excellent oral and written communication skills
    • Efficient interpersonal skills
    • Ability to multitask and prioritize tasks
    • Time management and adaptability
Working Conditions

The successful candidate will be required to work in a fast-paced environment with tight deadlines. The ability to work independently and as part of a team is essential.

Language

The official language of this job posting is English.

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