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Administrative Support Specialist

2 months ago

White Rock, British Columbia, Canada Targeted Talent Full time
Job Summary

The Receptionist and Junior Legal Administrative Assistant plays a vital role in providing exceptional support to our team at Targeted Talent. This dynamic individual will serve as the main point of contact for clients and staff, ensuring a seamless and professional front-of-office experience.

Key Responsibilities
  • Client Service: Provide warm and welcoming interactions with clients and guests, ensuring a positive first impression.
  • Administrative Support: Manage the day-to-day office administrative tasks, including mail, courier packages, and client documentation.
  • File Management: Maintain accurate and up-to-date client information, files, and records.
  • Communication: Coordinate with staff, clients, and external parties to ensure timely and effective communication.
  • Event Planning: Assist with planning and coordinating events, such as monthly luncheons and other activities.
  • Technical Support: Provide technical assistance with office software, equipment, and systems.
  • Team Support: Offer backup support to colleagues as needed, ensuring a smooth workflow.
Requirements
  • Experience: Minimum 1 year of experience in a legal or professional services environment.
  • Credentials: Completion of a recognized legal assistant program or equivalent experience and training.
  • Technical Skills: Strong proficiency with Microsoft Office Suite products, including Excel, Word, PowerPoint, and Outlook.
  • Software Familiarity: Previous exposure to legal software and programs, such as ESILaw, BC Online, and Automated Legal Forms (ALF), is considered an asset.