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Administrative Support Specialist

2 months ago

Milton, Ontario, Canada Inhouse by Industria Full time

{"h2": "Job Summary", "p": "We are seeking an experienced Administrative Support Specialist to join our team at Inhouse by Industria. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office. This is a permanent, 30-hour per week position that requires a secondary school graduation certificate and 1-2 years of experience in an administrative role.", "h2": "Key Responsibilities", "ul": [{"li": "Arrange and coordinate seminars, conferences, and other events"}, {"li": "Coordinate the flow of information within the team"}, {"li": "Open and distribute mail and other materials"}, {"li": "Train staff"}, {"li": "Record and prepare minutes of meetings, seminars, and conferences"}, {"li": "Schedule and confirm appointments"}, {"li": "Answer telephone and relay telephone calls and messages"}, {"li": "Answer electronic enquiries"}, {"li": "Compile data, statistics, and other information"}, {"li": "Oversee the preparation of reports"}, {"li": "Respond to employee questions and complaints"}, {"li": "Order office supplies and maintain inventory"}, {"li": "Arrange travel, related itineraries, and make reservations"}, {"li": "Greet people and direct them to contacts or service areas"}, {"li": "Set up and maintain manual and computerized information filing systems"}, {"li": "Type and proofread correspondence, forms, and other documents"}, {"li": "Conduct research"}, {"li": "Perform data entry"}, {"li": "Supervise office and volunteer staff"}, {"li": "Establish work schedules and procedures"}], "h2": "Computer and Technology Knowledge", "ul": [{"li": "MS Windows"}, {"li": "MS Office"}], "h2": "Security and Safety", "ul": [{"li": "Bondable"}], "h2": "Work Conditions and Physical Capabilities", "ul": [{"li": "Fast-paced environment"}, {"li": "Work under pressure"}, {"li": "Attention to detail"}], "h2": "Personal Suitability", "ul": [{"li": "Flexibility"}, {"li": "Organized"}, {"li": "Team player"}, {"li": "Accurate"}, {"li": "Reliability"}], "h2": "Support for Newcomers and Refugees", "ul": [{"li": "Supports newcomers and/or refugees with foreign credential recognition"}], "h2": "Support for Youths", "ul": [{"li": "Provides awareness training to employees to create a welcoming work environment for youth"}], "h2": "Support for Indigenous People", "ul": [{"li": "Offers mentorship, coaching, and/or networking opportunities for Indigenous workers"}], "h2": "Support for Visible Minorities", "ul": [{"li": "Offers mentorship programs that pair members of visible minorities with experienced employees"}]