Office Support Specialist

7 days ago


Langley, Canada WSS Immigration Services Inc. Full time

We are seeking an experienced Office Support Specialist to join our team at WSS Immigration Services Inc. The ideal candidate will have a strong background in administrative tasks and be able to work independently with minimal supervision.

Key Responsibilities
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Supervise other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Recruit and hire staff
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Supervise office and volunteer staff
Supervision

The successful candidate will be responsible for supervising a team of 3-4 people.

Computer and Technology Knowledge
  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Office
  • Google Drive
Support for Persons with Disabilities

We are committed to providing a welcoming work environment for persons with disabilities. The successful candidate will be responsible for providing physical accessibility accommodations and awareness training to employees.

Support for Newcomers and Refugees

We offer mentorship programs that pair newcomers and/or refugees with experienced employees.

Support for Youths

We offer mentorship, coaching and/or networking opportunities for youth.

This is a permanent position with a 40-hour workweek and English as the primary work language.



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