Administrative Coordinator

1 week ago

Brampton, Ontario, Canada MEM URBAN DEVELOPMENT INC. Full time
Job Title: Administrative Coordinator

We are seeking an experienced Administrative Coordinator to join our team at MEM URBAN DEVELOPMENT INC. As a key member of our administrative staff, you will provide high-level support to our operations team.

Job Description

The successful candidate will be responsible for:

  • Coordinating the flow of information within the team and ensuring timely communication;
  • Distributing mail and other materials in a prompt and efficient manner;
  • Providing training to other workers on office procedures and protocols;
  • Preparing minutes of meetings, seminars, and conferences with accuracy and attention to detail;
  • Scheduling appointments and confirming them with all parties involved;
  • Answering phone calls and relaying messages in a professional and courteous manner;
  • Compiling data, statistics, and other information as required;
  • Ordering office supplies and maintaining inventory levels;
  • Arranging travel, related itineraries, and making reservations as necessary;
  • Greeting people and directing them to contacts or service areas;
  • Maintaining manual and computerized filing systems, including setting up and updating records as needed;
  • Typing and proofreading correspondence, forms, and other documents with precision and care;
Required Skills and Qualifications

To be successful in this role, you must possess the following skills and qualifications:

  • Experience working in a fast-paced environment with multiple tasks and deadlines;
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands;
  • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues, supervisors, and external stakeholders;
  • Proficiency in MS Office applications, including Excel, Outlook, PowerPoint, and Word;
  • Electronic mail management and coordination skills;
  • Able to multitask, work under pressure, and meet tight deadlines;
  • Flexible and able to adapt to changing priorities and circumstances;
  • Judgement and decision-making skills, with the ability to make informed decisions and take initiative when necessary;
  • Organized and accurate, with a strong attention to detail;
  • Client-focused and able to provide excellent customer service;
  • Reliable and able to maintain confidentiality and discretion when handling sensitive information.
Benefits

We offer a competitive salary range of $45,000 - $55,000 per year, depending on experience, as well as a comprehensive benefits package that includes:

  • Free parking available on site;
  • Support for persons with disabilities, including mentorship, coaching, and networking opportunities;
  • Support for newcomers and refugees, including mentorship programs and diversity training;
  • Support for youth, including mentorship, coaching, and networking opportunities;
  • Support for veterans, including mentorship, coaching, and networking opportunities;
  • Support for Indigenous peoples, including cultural competency training and awareness-raising initiatives;
  • Support for mature workers, including awareness training and mentorship opportunities.
Estimated Salary Range: $50,000 - $60,000 per year

Please note that the estimated salary range is based on industry standards and may vary depending on location and individual experience.

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