Litigation Assistant

1 month ago

Toronto, Ontario, Canada Bennett Jones Full time

Job Title: Assistant, Litigation

Job Summary: We are seeking a highly organized and detail-oriented Assistant, Litigation to join our team at Bennett Jones LLP. As a key member of our litigation team, you will be responsible for providing administrative support to our lawyers, including preparing and assembling litigation and court documents, coordinating with process servers and court offices, and drafting and revising correspondence and other documents.

Key Responsibilities:

  • Prepare and assemble litigation and court documents, including affidavits, notices, motion records, factums, and books of authorities.
  • Coordinate with process servers regarding service and filing of court materials.
  • Coordinate with court offices regarding trial and motions bookings and related court material filings.
  • Draft and revise correspondence and other documents according to precedents and/or instructions.
  • Exercise judgment, be resourceful, and work independently to solve administrative issues.
  • Assist in the administrative management of the lawyers' practices, including opening and closing files, scheduling meetings, arranging travel and/or other accommodations.
  • Provide administrative support with docket entries, updating client lists, coordinating billings, processing expenses, and payment of invoices following the firm's accounting policies and standards.
  • Apply proofreading and editing skills to all work products, ensuring accuracy and completeness while checking for appropriate formatting, spelling, and grammar.
  • Act as a liaison between the lawyers and various internal and external individuals on file progression and other items.
  • Organize and maintain an up-to-date (electronic and/or paper) file system of client files.

Qualifications:

  • Post-secondary education in legal administration or equivalent with a minimum of five years' experience.
  • Strong knowledge of the Rules of Civil Procedure, Federal Court Rules, court practices, and procedures.
  • Experience with Aderant (or other legal-specific billing technology) and a solid understanding of a billing lifecycle, processing expenses, and payment of invoices.
  • Excellent organizational skills and impeccable communication skills (both verbal and written), including the ability to deal with clients and all levels of staff.
  • Demonstrates a self-motivated problem-solving approach, actively seeking opportunities to enhance the efficient functioning of legal practices.
  • Service-oriented, adaptable, and dependable, maintains professionalism, confidentiality, and discretion.
  • A positive team player that shows initiative to address challenges.
  • Proficient with Microsoft Office applications.

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