Administrative Coordinator

1 month ago


Kitchener, Ontario, Canada Guillevin International Full time

Job Summary

We are seeking a highly skilled and organized Administrative Associate to join our team at Guillevin International. The successful candidate will provide administrative support to our managers, ensuring the smooth operation of our business centre.

Key Responsibilities

  • Support the management team by performing administrative tasks, including email management, scheduling, billing, and accounts receivable.
  • Manage day-to-day calls, redirecting them to the right person as required, process the business centre's mail, balance petty cash, make deposits, manage accounts payable, process freight claims, and daily delivery summaries.
  • Inform the management team of any administrative anomalies and recommend improvements to ensure efficient administrative processes.
  • Work with the team to understand the business centre's operations, familiarize yourself with products and suppliers, and become proficient with our systems.
  • Coordinate occasional events or projects, such as shows and customer events.

Requirements

  • Work experience in administrative support and customer service.
  • Well-organized, resourceful, and an independent learner.
  • Adaptable and able to prioritize.
  • Strong computer and writing skills, with good spelling.

What We Offer

  • A dynamic work environment with great career opportunities.
  • A strong national network offering real opportunities to grow.
  • Flexible group insurance plan customizable to your needs.
  • Free health resources available 24/7, including Telemedicine and Employee Assistance Program (EAP).
  • Group RRSP with employer contribution and TFSA.
  • Postsecondary Scholarship Program for our employee's children.
  • Charging terminals available at our facilities.
  • Years of Service Recognition Program.

We are a major player in the energy transformation in Canada, certified as a Great Place to Work. Come build your career with us, where our people make it happen.

Our recruitment process ensures equality and diversity. Only successful candidates will be contacted.



  • Kitchener, Ontario, Canada T PAHAL TRANSPORT Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Office Administrator to join our team at T Pahal Transport. As an administrative coordinator, you will be responsible for overseeing and coordinating office administrative procedures, ensuring that all tasks are completed efficiently and effectively.Job Description:Implement new...


  • Kitchener, Ontario, Canada GFL Environmental Full time

    GFL Environmental is seeking a detail-oriented Senior Administrative Coordinator to provide administrative support in Kitchener, ON.Key Responsibilities:Coordinate new driver onboarding processReview and manage applications and documentationIssue online training modulesProvide exceptional customer serviceMaintain accurate spreadsheets and report...


  • Kitchener, Ontario, Canada Ontario Inc. Full time

    At Ontario Inc., we are seeking an experienced Administrative Coordinator to join our team.About the RoleWe are looking for a highly organized and detail-oriented individual to support our administrative functions. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and...


  • Kitchener, Ontario, Canada Premier Cleaning Advantages incorporated Full time

    Premier Cleaning Advantages incorporated is seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team. This role will be responsible for coordinating and planning office services, assembling data, and preparing reports.About the RoleThis is a permanent position with an estimated salary range of $45,000 - $65,000 per...


  • Kitchener, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Kitchener. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...


  • Kitchener, Ontario, Canada NEXTREME CONSULTANCY INC. Full time

    Job DescriptionAs an Executive Administrative Coordinator at NEXTREME CONSULTANCY INC., you will be responsible for providing high-level administrative support to our management team.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness;Delegate work to office support staff, establishing clear...


  • Kitchener, Ontario, Canada JobCart Inc Full time

    We are seeking an experienced Administrative Coordinator to join our team at JobCart Inc in Kitchener, Ontario. This is a full-time position offering a competitive salary.Company OverviewJobCart Inc is a leading provider of innovative recruitment solutions. Our mission is to connect talented professionals with top employers in the industry.Estimated Salary:...


  • Kitchener, Ontario, Canada Petroleum Trucking Company Full time

    About Petroleum Trucking CompanyWe are a leading logistics company with a strong commitment to providing excellent services to our clients. Our team is dedicated to ensuring seamless operations and customer satisfaction.Job Title: Senior Office AdministratorEstimated Salary: $45,000 - $60,000 per annum (dependent on experience)Job Description:We are seeking...


  • Kitchener, Ontario, Canada VIP Vape Full time

    VIP Vape is seeking a skilled and detail-oriented Executive Administrative Coordinator to join our team. In this role, you will provide administrative support to senior management, ensuring the smooth operation of our office.Salary: $45,000 - $60,000 per yearJob DescriptionThe Executive Administrative Coordinator will be responsible for a wide range of...


  • Kitchener, Ontario, Canada VIP Vape Full time

    Company OverviewVIP Vape is a leading organization in the industry, committed to excellence and innovation. We are seeking an Executive Administrative Coordinator to join our team.


  • Kitchener, Ontario, Canada Anurag Homes Team Full time

    Are you a highly organized and detail-oriented individual looking to take on a challenging role in a fast-paced environment?About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Anurag Homes. In this dynamic position, you will be responsible for coordinating the flow of information, scheduling appointments, and...


  • Kitchener, Ontario, Canada FACTORY SHOE Full time

    Job Description:We are seeking an experienced Administrative Operations Coordinator to join our team at Factory Shoe.About the Role:The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.They will also be tasked with...


  • Kitchener, Ontario, Canada Fidus Systems Full time

    Fidus Systems is a leading-edge electronic product development firm headquartered in Ottawa. Our dynamic high-tech design firm specializes in innovative solutions, hardware, software, FPGA, and signal integrity teams that deliver next-generation products.With over 20 years of experience, Fidus has successfully completed over 4,000 projects for more than 400...


  • Kitchener, Ontario, Canada Petroleum Trucking Company Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at the Petroleum Trucking Company. This role will support our logistics operations by providing administrative assistance, ensuring efficient office procedures, and contributing to a productive work environment.


  • Kitchener, Ontario, Canada JobCart Inc Full time

    We are seeking a professional and organized Administrative Coordinator to join our team in Kitchener, Ontario. The ideal candidate will have strong communication skills and a knack for organization.The salary for this position is $18/hour.Key Responsibilities:Greet and welcome visitors in a warm and professional manner. Answer and direct phone calls to the...


  • Kitchener, Ontario, Canada JobCart Inc Full time

    Job OverviewWe are seeking a professional and organized Administrative Coordinator to join our team in Kitchener, Ontario. As a key member of our team, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.Key ResponsibilitiesGreeting Visitors: You will greet and welcome visitors in a warm...


  • Kitchener, Ontario, Canada MHMI Full time

    We're seeking a skilled Dental Coordinator and Administrative Assistant to join our team at MHMI. As a key member of our dental practice, you will provide exceptional patient care and support to our dental team. Your responsibilities will include: Verifying and sending insurance claims Explaining treatment options to patients Managing collections...


  • Kitchener, Ontario, Canada ALISA CONSTRUCTION INC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Alisa Construction Inc. In this role, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also schedule and confirm appointments, manage contracts, and provide administrative support to...


  • Kitchener, Ontario, Canada 360 Contracting Inc. Full time

    Job DescriptionWe are seeking an experienced and detail-oriented Administrative Coordinator to join our team at 360 Contracting Inc. in Administration.This permanent, full-time position involves overseeing and co-ordinating office administrative procedures, ensuring the efficient operation of our establishment.The ideal candidate will have 1-2 years of...


  • Kitchener, Ontario, Canada FACTORY SHOE Full time

    The Factory Shoe is seeking an experienced Office Administrator to join our team. As a key member of our administrative staff, you will play a crucial role in maintaining the smooth operation of our office.About Us:We are a dynamic and fast-paced company that prides itself on innovation and excellence.Our team is passionate about delivering exceptional...