Administrative Coordinator

4 weeks ago

Nanaimo, British Columbia, Canada Avalon College Limited oa Avalon Career College Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Avalon College Limited o/a Avalon Career College. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Supervise other workers and provide guidance and support
  • Establish and implement policies and procedures
  • Train other workers and provide on-the-job training
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Manage training and development strategies
  • Answer telephone calls and relay messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Advise senior management on administrative matters
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research and provide administrative support
  • Perform data entry and provide administrative assistance
  • Provide customer service and support
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • 1 year to less than 2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to multitask and work in a fast-paced environment
  • Attention to detail and accuracy
  • Flexibility and adaptability
  • Ability to work independently and as part of a team
  • Reliability and time management skills
Work Environment:

Avalon College Limited o/a Avalon Career College is a dynamic and fast-paced environment. As an Administrative Assistant, you will work in a team-oriented setting, providing administrative support to our staff and management team. You will be required to work in a fast-paced environment, with tight deadlines and a large workload.

What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a highly organized and detail-oriented individual with excellent communication and organizational skills, we encourage you to apply for this exciting opportunity.

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