Event Coordinator

4 weeks ago


Vancouver, British Columbia, Canada DUSHAN FLOWERS INC. Full time
Job Title:

Event Coordinator

Job Summary:

DUSHAN FLOWERS INC. is seeking an experienced Event Coordinator to join our team. The successful candidate will be responsible for planning and executing conferences, meetings, and special events. Key responsibilities include developing risk management plans, promoting conference and meeting services, and inspecting and selecting sites. The ideal candidate will have excellent communication and organizational skills, with the ability to work under pressure and meet tight deadlines.

Key Responsibilities:
  • Develop risk management plans
  • Promote conference and meeting services
  • Inspect and select sites
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Develop financial procedures
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for shipping, receiving and storage
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan for social events and guest programs
Requirements:
  • 3-4 years of experience in conference and meeting planning
  • Excellent communication and organizational skills
  • Ability to work under pressure and meet tight deadlines
  • Knowledge of Google Docs, Adobe Photoshop, MS Excel, MS Office, and MS Outlook
  • Experience in conference and meeting planning companies, conference centres, convention centres, hotels, motels, and resorts
Work Environment:

The Event Coordinator will work in a fast-paced environment with tight deadlines and will be required to work overtime as needed.

Personal Suitability:
  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Team player
  • Time management

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