Strategic Event Coordinator
3 days ago
Mulgrave School is a renowned independent co-educational pre-K – 12 day school in Canada, serving the North Shore of Vancouver. As an established IB Continuum World School with a reputation for excellence and innovation, we are seeking a highly skilled Strategic Event Coordinator - Community Relations to join our team.
The successful candidate will report directly to the Director of Talent and Recruitment and work closely with the Assistant Head of School (Enrichment) on community projects. This role involves planning and executing school events to high standards while ensuring they stay within budget. Additionally, the Strategic Event Coordinator - Community Relations will lead the events team, foster positive relationships with community members, and manage various aspects of event planning and execution.
The key responsibilities of this role include:
- Event Planning and Execution: Plan and oversee all aspects of an event from conception to completion, ensuring seamless execution and smooth resolution of any issues that may arise.
- Team Management: Direct line manage the Event Managers, conduct annual reviews, and develop their skills through regular training and coaching.
- Rental Contracts and Events: Arrange lettings and outside/public rentals, oversee rental contracts and fees, and coordinate with external renters, facilities teams, and vendors.
- Budget Management: Develop an annual strategic budget for school-sponsored events, manage costs, and ensure efficient use of resources.
- Community Relations: Foster positive relationships with local councillors, business leaders, and other key stakeholders, supporting the Head of School and Assistant Head of School (Enrichment) in maintaining strong community connections.
In terms of qualifications, we are looking for someone with at least 5 years of experience in events management and people leadership. A Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred. Experience using event planning software, Perfect Table, Photoshop, Excel, and Eventbrite is also an asset.
We offer a competitive salary range of $70,000 - $80,000 per annum, depending on experience. The position also includes benefits such as personal days, sick leave, employee assistance program, and opportunities for professional growth and development. Mulgrave School is committed to diversity, equity, and inclusion, and welcomes applications from candidates who reflect the diversity of our student population.
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