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Operational Support Coordinator

1 month ago

Surrey, British Columbia, Canada H.K. SMALL WORLD TRADING LTD. Full time

H.K. SMALL WORLD TRADING LTD. is seeking a skilled Operational Support Coordinator to join their team.

Job Description:
  • We are looking for an experienced candidate who can effectively coordinate administrative tasks, ensuring seamless day-to-day operations.
  • The ideal candidate will have a strong background in office administration, with the ability to multitask and prioritize duties efficiently.
Responsibilities:
  1. Coordinate logistics for seminars, conferences, and other events, including venue selection, catering, and audiovisual equipment arrangements.
  2. Supervise and train junior staff members, providing guidance and support to ensure they meet performance expectations.
  3. Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records for future reference.
  4. Develop and implement efficient office procedures and routines, streamlining workflows and improving productivity.
  5. Schedule appointments and confirm meeting times, ensuring timely and effective communication with stakeholders.
  6. Respond to telephone calls and electronic inquiries, providing exceptional customer service and resolving issues promptly.
  7. Compile data and statistics, presenting findings in a clear and concise manner to inform business decisions.
  8. Arrange travel itineraries and make reservations, ensuring seamless execution of business trips.
  9. Greet clients and visitors, directing them to relevant contacts or service areas.
  10. Maintain manual and computerized information filing systems, ensuring accuracy and accessibility of important documents.
  11. Type and proofread correspondence, forms, and other documents, guaranteeing error-free content.
  12. This is a permanent full-time position, requiring 30-40 hours of work per week.

We offer a competitive salary range of $45,000 - $65,000 per annum, depending on experience, as well as opportunities for growth and professional development.