Proposal Coordinator

2 weeks ago

Toronto, Ontario, Canada Black & McDonald Limited Full time

About This Opportunity

Black & McDonald Limited is seeking a skilled Proposal Coordinator to join our Southern Ontario Business Development team. As a key member of our team, you will play a crucial role in the proposal production process, working closely with multiple stakeholders to coordinate and prepare proposal responses to Expressions of Interest (EOI), Requests for Qualifications (RFQ), Requests for Proposal (RFP), and Requests for Information (RFI).

Key Responsibilities

  • Lead the proposal production process, working under the oversight of the Proposal Manager.
  • Collaborate with stakeholders to coordinate and prepare proposal responses, ensuring timely submission within established deadlines.
  • Review and interpret RFP and RFQ documents, determining requirements for successful proposal submission.
  • Write, proofread, edit, and format proposal content, adapting existing content and boilerplates as needed.
  • Collaborate with the Marketing and Communications team to create graphics and visuals for proposal submissions.
  • Develop and maintain a library of standard marketing materials, including project profiles and resumes.
  • Support ad-hoc business development initiatives, preparing marketing materials for client presentations as required.
  • Monitor and identify opportunities on public portals, notifying Division Managers of potential opportunities.
  • Assist with document control and management to support various pursuits.

Competency Requirements

  • Communicates Effectively
  • Continuous Learning
  • Customer Focus
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others

Education Requirements

  • Degree or Diploma from an accredited post-secondary institution

Work Experience Requirements

  • 1-2 years of marketing/business development/proposal or related experience, preferably in the Engineering or Construction industry
  • Writing, Editing, and Proof-reading skills with strong attention to detail
  • Excellent organization and time management skills, with the ability to work on multiple initiatives and adhere to submission deadlines
  • Superior communication skills and ability to work as part of a team

Skills, Abilities, and Other Requirements

  • Proposal coordination in a construction setting is an asset
  • Proficient user of MS Office (Word, Excel, PowerPoint, Visio) and PDF editing software

Black & McDonald Limited welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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