Proposal Coordinator

4 weeks ago

Toronto, Ontario, Canada Aecon Full time

Job Opportunity:

Aecon is seeking a skilled Proposal Coordinator to join our team and contribute to our mission of delivering projects with speed, intelligence, and safety.

About the Role:

As a Proposal Coordinator, you will be responsible for coordinating proposal submissions from bid/no bid decisions through contract execution. You will work closely with multiple teams, including Estimators and Operations, to ensure high-quality responses to clients.

Key Responsibilities:

  • Act as a single point of contact with clients, break out and assign deliverables, develop proposal outlines, schedule and facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage post-bid clarifications, build proposal presentation PowerPoints, and coordinate proposal submissions.
  • Write various proposal sections, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
  • Support designing and conceptualizing graphics through PowerPoint to enhance proposal submissions.
  • Assist in managing, monitoring, and maintaining the proposal content management database and content libraries through SharePoint and Expedience.
  • Support keeping accurate records on proposals, results, process lessons learned, and debriefs.
  • Support business development initiatives in building strategy content, BD decks, and pipeline management.
  • Participate in proposal strategy and review sessions.
  • Responsible for document management of the submission and support content/document management of the bid library.

Requirements:

  • A self-motivated team player with 2 to 5 years of proposal experience, preferably within the utilities construction industry.
  • The ability to manage proposals and internal projects in a deadline-oriented environment.
  • Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
  • Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
  • Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
  • Ability to work in a collaborative team environment with shared goals.
  • APMP Foundation or Practitioner Certification is considered an asset.
  • Communications, Marketing, Journalism, or Business degree, or equivalent work experience.

What We Offer:

Aecon offers a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package.

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