Proposal Coordinator

4 weeks ago

Toronto, Ontario, Canada Aecon Full time

Job Opportunity:

Aecon is seeking a skilled Proposal Coordinator to join our team. As a Proposal Coordinator, you will play a crucial role in the coordination of proposal/tender/quote submissions from bid/no bid decisions through contract execution.

Key Responsibilities:

  • Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, build proposal presentation PowerPoints, and overall coordination of the proposal from the bid/no bid review to the contract execution.
  • Write various proposal sections, as needed, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
  • Assist in managing, monitoring, and maintaining the proposal content management database, and content libraries through SharePoint and Expedience.
  • Support business development initiatives in building strategy content, BD decks, and supporting pipeline management.
  • Participate in proposal strategy and review sessions.
  • Responsible for document management of the submission and support the content/document management of the bid library.

Requirements:

  • A self-motivated team player with 2 to 5 years of proposal experience, preferably within the utilities construction industry.
  • The ability to manage proposals and internal projects in a deadline-orientated environment.
  • Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
  • Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
  • Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
  • Ability to work in a collaborative team environment with shared goals.
  • APMP Foundation or Practitioner Certification is considered an asset.
  • Communications, Marketing, Journalism, or Business degree, or equivalent work experience.

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