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Proposal Coordinator

4 weeks ago

Toronto, Ontario, Canada 30 Forensic Engineering Full time

Job Title: Proposal Coordinator

Job Summary:

We are seeking a highly skilled Proposal Coordinator to support our Transportation and Safety team in preparing and submitting high-quality proposals for public sector opportunities. The successful candidate will be responsible for managing the proposal development process, facilitating communication among internal teams and external partners, and maintaining proposal databases.

Key Responsibilities:

  • Proactively research potential public and private sector opportunities and facilitate the registration process on all bid and tenders e-procurement portals/platforms
  • Lead proposal development efforts and coordination with the proposal managers and proposal team
  • Manage the proposal response effort including coordinating necessary proposal meetings and acting as the central point of communication for the proposal response team including subconsultants/partners
  • Understand and apply proposal development processes and methodologies
  • Work closely with technical teams to develop proposal material including illustrations, organization charts, process flows, and gantt charts/schedule
  • Ensure request for proposal (RFP) compliance, develop a proposal outline documents, contribute/draft standard proposal sections, facilitate proposal reviews, identify gaps within draft responses, and perform quality control on final document
  • Provide support for proposal development efforts, including formatting documents, creating templates and submitting proposals on bid and tenders portals/platforms
  • Manage and update an internal proposal database and work closely with marketing and other proposal/technical writing teams to ensure all relevant information, opportunity details, and proposal documents/files are recorded and accessible through appropriate information management systems
  • Work with other proposal coordinators, graphic designers, technical resources, legal professionals, and other internal and external resources to complete and submit the proposal
  • Conduct post-proposal evaluations and client debriefs to obtain insights for improving the proposal process
  • Perform various administrative duties and tasks to assist department managers, marketing team, technical teams as required

Requirements:

  • Bachelor's degree in business administration, marketing, or related field
  • Over years of experience in proposal development with previous experience working in engineering consulting firms with knowledge of the terminologies in the engineering, architecture, construction, infrastructure, or related field
  • Strong English language and writing skills, including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology
  • Detail-oriented with strong organizational and time management skills with the ability to manage multiple proposals and setting priorities within a demanding deadline driven environment
  • Excellent verbal communication and interpersonal skills with the ability to establish and maintain strong, positive internal and external relationships with a range of stakeholders from senior level management to design and administrative staff
  • Strong computer skills, proficient in Microsoft Office Suite, MS Project, Adobe Creative Suite including InDesign, photoshop, and graphic design
  • Flexibility to work overtime to meet proposal deadlines as required
  • Experience with CRM tools such as Deltek is an asset

What We Offer:

  • Competitive salary that is line with our defined pay structure
  • Opportunity to earn annual bonus
  • Flexible hours
  • Hybrid remote work along with a variety of virtual and in-person events to help drive business and also connect with your colleagues
  • Extended Health & Dental from day one
  • Employee and Family Assistance Program (for employee and dependents)
  • PTO – Vacation & Personal Days
  • Learning & Development
  • Coverage of relevant certifications
  • Wellness subsidy

About Us:

Forensic Engineering is an equal opportunity employer and is committed to providing an accessible recruitment process. We welcome applications from all qualified individuals and are committed to equal employment opportunity regardless of gender identity or expression, race, ethnic origin, creed, place of origin, age, sex, marital status, physical or mental disability, sexual orientation, and any other category protected by law.

We believe in diversity and inclusivity and that is why our interview process is designed for a positive candidate experience and to ensure every candidate is evaluated equally. All applications will be reviewed from our Talent Team and the successful candidate(s) will go through the following recruitment process:

  • Recruiter Phone Interview
  • Hiring Manager(s) Interview
  • Team Interview

Interested applicants are encouraged to submit their cover letter and resume to: