Administrative Coordinator

2 weeks ago

Casselman, Ontario, Canada RailWorks Corporation Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at RailWorks Corporation. This role will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support
    • Provide general office support, including answering phones, taking messages, and greeting visitors.
    • Perform administrative and clerical duties, such as opening and sorting mail, preparing courier, and maintaining office supplies.
    • Manage spreadsheets and databases, photocopying, filing, and maintaining records.
  • Asset Management
    • Order, track, and manage assets such as iPhones and iPads.
    • Manage Bell Mobility bill and office phone list.
  • Event Planning
    • Organize annual golf tournament and holiday party for all Ontario divisions, including budget planning and event management.
  • Communication and Marketing
    • Manage Facebook page and write newsletter.
    • Manage print jobs and business card orders.
  • Special Projects
    • Assist in special projects as required and perform other related duties as assigned.
Requirements
  • Education
    • High School Graduation supplemented by completion of a post-secondary program in Business Administration.
  • Experience
    • A minimum of two (2) years of recent related office and accounting experience.
    • Experience in the construction industry or project-based environment is preferred.
  • Skills
    • Proficiency in the use of software applications such as MS Office; SharePoint; and websites.
    • Demonstrated ability to multi-task, organize work, prioritize, and work to deadlines.
    • Ability to handle confidential and sensitive information and to perform with a high level of professionalism and integrity.
What We Offer
  • Compensation
    • Salary Range: $43,000 +
  • Benefits
    • Health & Dental Benefits
    • Employee Assistance Program
    • Employer RRSP match
  • Work-Life Balance
    • Competitive Time Off Policy
    • Flex Work (Possibility) - Hybrid position
Why Join Us?

RailWorks Corporation is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.

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