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Administrative Coordinator

4 weeks ago

Halifax, Nova Scotia, Canada Nova Scotia Full time

Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Nova Scotia. The successful candidate will be responsible for planning and controlling budget and expenditures, recording and preparing minutes of meetings, and determining and establishing office procedures and routines.

Key Responsibilities:

  • Plan and control budget and expenditures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Perform basic bookkeeping tasks

Requirements:

  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience: 7 months to less than 1 year