Sales Secretary

3 weeks ago

Richmond, British Columbia, Canada Vent Kings Full time
About the Role

We are seeking a highly organized and detail-oriented Sales Secretary to join our team at Vent Kings. As a Sales Secretary, you will play a critical role in supporting our sales team by providing administrative assistance and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the sales team, including answering phone calls, responding to emails, and managing calendars.
    • Prepare and distribute meeting materials, reports, and other documents as needed.
  • Office Management
    • Manage the day-to-day operations of the office, including maintaining inventory, ordering supplies, and performing data entry tasks.
    • Ensure the office is well-organized and clutter-free, and that all necessary equipment and resources are available.
  • Customer Service
    • Provide exceptional customer service to internal and external customers, including responding to inquiries and resolving issues in a timely and professional manner.
    • Develop and maintain relationships with customers, vendors, and other stakeholders to ensure a positive and productive working relationship.
  • Special Projects
    • Assist with special projects and initiatives as needed, including data analysis, research, and report preparation.
    • Develop and implement process improvements to increase efficiency and productivity.
Requirements
  • Education
    • Secondary (high) school graduation certificate
  • Work Experience
    • Experience in a sales or administrative role, preferably in a business services environment
  • Skills
    • Excellent communication and interpersonal skills
    • Ability to work independently and as part of a team
    • Strong organizational and time management skills
    • Proficiency in MS Excel, MS Windows, and MS Word
Preferred Qualifications
  • Technical Knowledge
    • Financial and business terminology
  • Area of Work Experience
    • Purchasing, procurement, and contracts
  • Area of Specialization
    • Correspondence, reports, and records
    • Contracts and financial statements
Work Conditions and Physical Capabilities
  • Work Environment
    • Fast-paced environment with minimal supervision
  • Physical Demands
    • Ability to work independently and as part of a team
Personal Suitability
  • Personal Qualities
    • Ability to multitask and prioritize tasks
    • Excellent oral and written communication skills
    • Organized and reliable
    • Client-focused and results-driven

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