Administrative Assistant

3 weeks ago

Ayr, Canada Brandt Full time
Job Summary

We are seeking a highly organized and detail-oriented Receptionist to join our team at the Ayr Brandt Peterbilt location. As a Receptionist, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting the overall efficiency of our office.

Key Responsibilities
  • Respond to telephone, email, and in-person inquiries from clients, candidates, and other parties
  • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
  • Type forms, letters, reports, and memos as necessary
  • Receive and distribute all forms of paper correspondence
  • Assist in the compilation of data for various reports
  • Coordinate logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
  • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the necessary presentation equipment is available
  • Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
  • Provide information to staff and/or clients about special activities
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
  • Maintain the reception area in a tidy and presentable manner
  • Ensure the necessary office supplies are stocked and obtained at the best possible price
  • Coordinate employee coveralls with the vendor of choice
Requirements
  • Working knowledge of Microsoft Office
  • Strong organizational skills
  • Knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.
  • Able to write simple correspondence, including memos, letters, etc.
  • General mathematical skills
  • Ability to apply understanding to carry out instructions in written, verbal, or diagram form
  • Able to maintain filing systems and basic databases
  • Excellent analytical and problem-solving skills
  • Meticulous records maintenance skills
  • Superior telephone manners and strong interpersonal skills
  • Strong written and verbal skills to communicate with all levels of the organization and its executive team
Preferred Qualifications
  • Experience working on a multi-line switchboard
  • High school diploma or GED, or an acceptable combination of education and experience
  • 2-4 years of direct work experience in a receptionist capacity

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