Payroll Specialist

3 days ago

Oakville, Ontario, Canada Halton Healthcare Full time
Job Summary

We are seeking a highly skilled Payroll Specialist to join our Hospital Finance team at Halton Healthcare. As a key member of our team, you will be responsible for the accurate internal payroll processing for approximately 5,200 full-time, part-time, and casual employees using Meditech & API eScheduling systems.

Key Responsibilities
  • Payroll Processing: Lead the team through the full bi-weekly payroll process schedule and ensure timely processing of all payroll files to the bank.
  • Statutory Remittances: Reconcile and process all statutory government remittances for Halton Healthcare and three Foundations ensuring all legislative requirements and deadlines are met.
  • Payroll Adjustments: Prepare and process unscheduled deductions and payroll adjustments (HOOPP, benefit adjustments, receivables, etc.), ensuring compliance with all hospital policies and collective agreements.
  • Communication and Liaison: Liaise with departmental timekeepers and prepare all communications regarding payroll.
  • Audit and Compliance: Audit all employee file changes prepared by Human Resources and process all related adjustments.
  • Training and Development: Provide monthly payroll training for timekeepers and managers.
  • Financial Reporting: Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller.
  • Benefit Administration: Prepare and balance all monthly employee benefit accounts to the GL.
  • Payroll Month-End Close: Complete Payroll month-end close & associated journal entries & account reconciliations.
  • Pre-Authorized Payments: Prepare the monthly pre-authorized payments for parking and benefits.
  • Annual Audit: Assist the Payroll Manager with annual audit for payroll with external auditors for all entities.
  • Pension Administration: Reconcile employee pension deductions for each organization and liaise with Human Resources and HOOPP regarding all pension-related queries, processing payment and information files on a bi-weekly and monthly basis.
  • Terminated Employee Processing: Prepare proper documentation and payments for terminated employees and employees on leave of absence, including all legally required employer documents and information.
  • Continuous Improvement: Actively participate in the continuous improvement of all payroll processes, including project leadership.
  • Collaboration and Communication: Liaise with Occupational Health to ensure accurate reporting for STD/LTD claims.
  • Year-End Processing: Assist with year-end processing and reconciliations.
  • Workflow Development: Collaborate with Human Resources & ICT Department on workflow creation, testing & troubleshooting.
  • System Maintenance: Key point of contact for Meditech, responsible for ensuring dictionaries are maintained and leading resolution of system issues.
  • Professional Development: Participate in ongoing professional development to maintain current knowledge base related to payroll, and related information systems.
Requirements
  • Education: Diploma or university degree is required.
  • Experience: Minimum of 5-7 years of progressive relevant payroll experience is required.
  • Payroll Certification: Successful candidate must have a Payroll Compliance Practitioner designation; other payroll certifications are an asset.
  • Technical Skills: Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills; Meditech experience is an asset.
  • Communication and Interpersonal Skills: Excellent verbal & written communication skills and able to effectively work with all levels of the organization with a customer focus.
  • Analytical and Organizational Skills: Proven analytical and organizational skills with the ability to organize, prioritize, and multitask in a fast-paced environment is essential.
  • Physical Demands: Physically able to sit, stand, walk, and occasionally lift and/or carry approximately 20 lbs.
  • Employment and Attendance Record: Satisfactory employment and attendance record.

  • Payroll Specialist

    3 weeks ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    About Halton Healthcare Halton Healthcare is a leading healthcare organization dedicated to providing exceptional patient care and fostering a positive work environment for our employees. We are committed to innovation, collaboration, and continuous improvement in all aspects of our operations. Job Description: Payroll Specialist - Finance Team As a vital...

  • Payroll Specialist

    5 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time $72,172 - $92,715

    Job SummaryHalton Healthcare is seeking a highly skilled Payroll Specialist to join our team in a telecommute capacity. As a key member of our Finance department, you will be responsible for the accurate internal payroll processing for approximately 5,200 full-time, part-time, and casual employees using Meditech & API eScheduling systems.Key...

  • Payroll Specialist

    5 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time $72,172 - $92,715

    Job SummaryHalton Healthcare is seeking a highly skilled Payroll Specialist to join our team in a telecommute capacity. As a key member of our Finance department, you will be responsible for the accurate internal payroll processing for approximately 5,200 full-time, part-time, and casual employees using Meditech & API eScheduling systems.Key...

  • Payroll Specialist

    3 weeks ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Halton Healthcare is seeking a detail-oriented and highly organized Payroll Analyst to join our dynamic Finance team. In this role, you will play a crucial part in ensuring the accurate and timely processing of payroll for our diverse workforce. As a Payroll Analyst, you will be responsible for managing all aspects of the bi-weekly payroll cycle for...

  • Payroll Specialist

    3 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryHalton Healthcare is seeking a highly skilled Payroll Analyst to join our team. As a key member of our payroll department, you will be responsible for ensuring the accurate and timely processing of payroll for our staff.Key ResponsibilitiesProcess bi-weekly payroll for approximately 5,200 hospital and supporting organization staff using Meditech...

  • Payroll Specialist

    3 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryHalton Healthcare is seeking a highly skilled Payroll Analyst to join our team. As a key member of our payroll department, you will be responsible for ensuring the accurate and timely processing of payroll for our staff.Key ResponsibilitiesProcess bi-weekly payroll for approximately 5,200 hospital and supporting organization staff using Meditech...

  • Payroll Manager

    2 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryThe Payroll Manager - Financial Operations Specialist is responsible for the accurate and timely internal payroll processing for approximately 5,000 full-time, part-time, and casual employees. This role reports to the Controller, Financial Services, and manages a team of four staff members. The Payroll Manager is accountable for maintaining proper...

  • Payroll Manager

    2 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryThe Payroll Manager - Financial Operations Specialist is responsible for the accurate and timely internal payroll processing for approximately 5,000 full-time, part-time, and casual employees. This role reports to the Controller, Financial Services, and manages a team of four staff members. The Payroll Manager is accountable for maintaining proper...

  • Payroll Operations Specialist

    6 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryHalton Healthcare seeks a highly skilled Payroll Manager to join our team. As a key member of our Finance department, the successful candidate will be responsible for the accurate and timely processing of internal payroll for approximately 5,000 employees.Key ResponsibilitiesAccountable for the accurate and timely bi-weekly internal payroll...

  • Payroll Operations Specialist

    1 week ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryHalton Healthcare seeks a highly skilled Payroll Manager to join our team. As a key member of our Finance department, the successful candidate will be responsible for the accurate and timely processing of internal payroll for approximately 5,000 employees.Key ResponsibilitiesAccountable for the accurate and timely bi-weekly internal payroll...

  • Payroll Manager

    6 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryThe Payroll Manager is a key member of the Hospital Finance team responsible for the accurate and timely internal payroll processing for approximately 5,000 full-time, part-time, and casual employees. Reporting to the Controller, Financial Services, and managing a team of four staff, the Payroll Manager is accountable for maintaining proper...

  • Payroll Manager

    6 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryThe Payroll Manager is a key member of the Hospital Finance team responsible for the accurate and timely internal payroll processing for approximately 5,000 full-time, part-time, and casual employees. Reporting to the Controller, Financial Services, and managing a team of four staff, the Payroll Manager is accountable for maintaining proper...

  • Accounting Specialist

    7 hours ago

    Oakville, Ontario, Canada CCFS Accounting Services Inc. Full time

    Accounting Specialist Job DescriptionWe are seeking an experienced Accounting Specialist to join our team at CCFS Accounting Services Inc.Key Responsibilities:Financial Record Keeping: Maintain accurate and up-to-date financial records, including ledgers, journals, and other accounting documents.Financial Analysis: Prepare financial statements, including...

  • Accounting Specialist

    4 hours ago

    Oakville, Ontario, Canada CCFS Accounting Services Inc. Full time

    Accounting Specialist Job DescriptionWe are seeking an experienced Accounting Specialist to join our team at CCFS Accounting Services Inc.Key Responsibilities:Financial Record Keeping: Maintain accurate and up-to-date financial records, including ledgers, journals, and other accounting documents.Financial Analysis: Prepare financial statements, including...

  • Bookkeeping Specialist

    5 days ago

    Oakville, Ontario, Canada VIA COURIER INC. Full time

    About the RoleVIA Courier Inc. is seeking a highly skilled Bookkeeping Specialist to join our team. As a Bookkeeping Specialist, you will be responsible for maintaining accurate and up-to-date financial records, preparing financial statements, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate...

  • Bookkeeping Specialist

    5 days ago

    Oakville, Ontario, Canada VIA COURIER INC. Full time

    About the RoleVIA Courier Inc. is seeking a highly skilled Bookkeeping Specialist to join our team. As a Bookkeeping Specialist, you will be responsible for maintaining accurate and up-to-date financial records, preparing financial statements, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate...

  • Accounting Specialist

    5 hours ago

    Oakville, Ontario, Canada Road Track Consultancy Services Full time

    Job DescriptionAt Road Track Consultancy Services, we are seeking a highly skilled Accounting Specialist to join our team. As a key member of our finance department, you will be responsible for maintaining accurate and up-to-date financial records, preparing financial reports, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial...

  • Accounting Specialist

    3 hours ago

    Oakville, Ontario, Canada Road Track Consultancy Services Full time

    Job DescriptionAt Road Track Consultancy Services, we are seeking a highly skilled Accounting Specialist to join our team. As a key member of our finance department, you will be responsible for maintaining accurate and up-to-date financial records, preparing financial reports, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial...

  • Accounting Specialist

    6 days ago

    Oakville, Ontario, Canada Spark Power Corp Full time

    Job Summary:Spark Power Corp is seeking a highly skilled Accounting Specialist to join our team in Oakville. As an Accounting Specialist, you will be responsible for performing day-to-day and month-end finance and accounting duties related to our Western Canadian region.Key Responsibilities:Perform weekly and monthly bank reconciliations, including corporate...

  • Accounting Specialist

    6 days ago

    Oakville, Ontario, Canada Spark Power Corp Full time

    Job Summary:Spark Power Corp is seeking a highly skilled Accounting Specialist to join our team in Oakville. As an Accounting Specialist, you will be responsible for performing day-to-day and month-end finance and accounting duties related to our Western Canadian region.Key Responsibilities:Perform weekly and monthly bank reconciliations, including corporate...