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Event Coordinator

1 month ago

Caledon, Ontario, Canada Robinson Show Services Inc. Full time
Job Title: Event Coordinator

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Robinson Show Services Inc.

Key Responsibilities:
  • Coordinate and manage event logistics, including venue selection, catering, and audio-visual equipment
  • Develop and implement marketing and communication plans to promote events
  • Prepare and manage event budgets, including vendor contracts and financial reports
  • Coordinate with vendors and stakeholders to ensure seamless event execution
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Implement registration systems and information materials
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Plan for social events and guest programs
  • Develop policies and procedures and attend to other management responsibilities
Requirements:
  • 7 months to less than 1 year of experience in event coordination or a related field
  • Excellent communication and organizational skills
  • Ability to work under pressure and meet deadlines
  • Flexibility and adaptability in a fast-paced environment
Working Conditions:
  • Work under pressure
  • Tight deadlines
  • Fast-paced environment
Personal Suitability:
  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Team player
  • Time management
  • Resourcefulness
  • Ability to multitask