Administrative Assistant

2 weeks ago

Markham, Ontario, Canada VIP Management Services Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at VIP Management Services Inc. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to senior management and other team members as needed.
    • Coordinate and schedule meetings, appointments, and events.
    • Manage and maintain accurate records and files.
  • Communication and Correspondence
    • Respond to incoming correspondence and inquiries in a timely and professional manner.
    • Prepare and distribute meeting minutes, reports, and other documents as required.
  • Office Operations
    • Oversee the maintenance of a clean and organized workspace.
    • Manage and maintain office supplies and equipment.
  • Special Projects
    • Assist with special projects and initiatives as assigned by senior management.
    • Contribute to the development and implementation of new processes and procedures.
Requirements
  • Education
    • College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year.
  • Experience
    • Experience in an administrative role is an asset.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Proficient in MS Office and other productivity software.
Working Conditions
  • Work Environment
    • Business services environment.
  • Travel
    • Travel expenses paid by employer.
    • Public transportation is available.
What We Offer
  • Benefits
    • Transportation provided by employer.
  • Personal Suitability
    • Ability to multitask.
    • Excellent oral communication.
    • Excellent written communication.
    • Flexibility.
    • Judgement.
    • Organized.
    • Team player.
    • Accurate.
    • Client focus.
    • Reliability.
    • Time management.
    • Adaptability.
    • Accountability.
    • Dependability.
    • Due diligence.
    • Quick learner.

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