Administrative Coordinator

4 weeks ago


Dartmouth, Nova Scotia, Canada Pennecon Full time

Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries.

The successful candidate will be responsible for providing general administrative support to the Operations Team, including preparing job bids/submissions, scheduling meetings, and arranging travel. They will also assist with document control and issuance of documentation to both vendors and customers.

Key Responsibilities:

  • Prepare job bids/submissions and schedule meetings
  • Assist with document control and issuance of documentation
  • Maintain an up-to-date, complete, and systematic filing system
  • Support the PHS Operations team with filing, travel arrangements, and formatting reports
  • Assist the PHS Managers/Leads to ensure Field Service Reports are accurate and purchase orders are in place
  • Assist the PHS Shipper/Receiver as needed to ensure timely and accurate inventory management
  • Oversee the administration of the Intelex Quote Log
  • Ensure that Intelex can produce accurate backlog and pipeline reports
  • Assist in the development of Job Quotes and preparation of proposals and tender responses
  • Develop various operational reports as requested by the Operations Team
  • Monitor the phone system for PHS and fill the capacity of receptionist

Requirements:

The ideal candidate will have 3-5 years of proven experience in an office administration capacity, with experience working in a technical or specialty services office environment. They will also have a diploma in Office/Business Administration or an equivalency of education and work experience, with excellent organizational, communication, and computer skills.

Experience with Microsoft Office suite and good working knowledge of accounting IT systems is an asset.



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