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Administrative Real Estate Coordinator
2 months ago
This is an exciting opportunity to join Avison Young as an Administrative Real Estate Coordinator in our Cambridge office.
About the RoleThe successful candidate will provide administrative support to our brokers and clients, with a focus on sales, marketing, and research. This role involves a mix of presentation support, listing preparation, property marketing, client reporting, market research, and transaction administration.
Responsibilities- Maintain and prepare legal documents, including letters of intent, offers, proposals, commission agreements, listing agreements, and Multiple Listing Services agreements.
- Manage property listings, ensure expiry dates are met, and prepare required documentation.
- Update records of correspondence for property listings, manage agent communication, and maintain client reporting.
- Work closely with agents on various initiatives and special projects.
- Coordinate deal processing with agents and the Accounting Department.
- Schedule meetings, appointments, property tours, and travel plans.
- Provide administrative support for internal and external correspondence, including file management, scanning, photocopying, organizing, and distributing marketing materials.
- Organize, create, prepare, and produce client-specific packages, presentations, and proposals.
- Assist with preparing, coordinating, and assembling marketing materials for property listings, including brochures, email communications, invitations, signage, and announcements.
- Update listings on the Avison Young website and other locations as advised.
- Conduct market information research through CRM and third-party databases such as MLS, Altus, CoStar, etc.
- Prepare property availability surveys and other applicable research and marketing collateral.
- Minimum 3 years of real estate experience.
- Advanced knowledge and efficient use of business suite computer programs, including Word, Excel, PowerPoint, and Outlook.
- Adobe Creative Suite (InDesign, PhotoShop, Illustrator, and Acrobat) experience is preferred.
- Independent thinking, self-starting initiative, and teamwork skills.
- Flexibility in task management and attention to detail.
- Ability to read, analyze, interpret, and create general business documentation.
- Excellent verbal and written communication skills.
- Excellent proofreading and editing skills.
- Able to multitask, utilize effective time management skills, and recognize and respond to time-sensitive issues and tasks.
We offer a competitive salary of $55,000 - $65,000 per year, depending on experience, plus benefits and opportunities for professional growth and development.
Avison Young practices as an equal opportunity employer and is committed to building a diverse and inclusive workforce. We welcome applications from people with disabilities and accommodate requests during the recruitment process. For those requiring assistance, please contact us confidentially.
