Administrative Support Specialist

3 weeks ago


Oakville, Ontario, Canada Insurance car rental Full time

Job Summary: We are seeking an experienced Administrative Assistant to join our team at Insurance Car Rental. The successful candidate will be responsible for providing administrative support to our office, including tasks such as opening and distributing mail, establishing and implementing policies and procedures, and recording and preparing minutes of meetings.

Key Responsibilities:

  • Open and distribute mail and other materials
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Advise senior management
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
  • Assign, co-ordinate and review projects and programs

Work Conditions and Physical Capabilities:

  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 hours per week


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