Administrative Assistant Coordinator

4 weeks ago


Brampton, Ontario, Canada Alpha Trans Ltd. Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant Coordinator to join our team at Alpha Trans Ltd.

About the Role

This is a permanent full-time position that offers a competitive salary of $45,000 per year.

The successful candidate will be responsible for providing administrative support to our team, arranging seminars and conferences, supervising other workers, and maintaining manual and computerized information filing systems.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Supervise and train other workers to ensure they have the necessary skills and knowledge
  • Maintain accurate records and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines to ensure efficiency and productivity
  • Schedule and confirm appointments, answer phone calls and relay messages
  • Compile data, statistics, and other information to provide insights and recommendations
  • Order office supplies and maintain inventory levels
  • Arrange travel, itineraries, and make reservations as needed
Requirements
  • Secondary (high) school graduation certificate
  • Ability to work independently with minimal supervision
  • Fast-paced environment and tight deadlines
  • Attention to detail and ability to multitask
  • Excellent written and oral communication skills
  • Flexibility and adaptability in a dynamic environment
  • Organized and able to prioritize tasks effectively
Work Environment

The successful candidate will work 30-40 hours per week in a fast-paced environment. They will be required to work independently with minimal supervision and must be able to handle multiple tasks simultaneously.

Personal Qualities
  • Quick learner with a strong desire to learn and grow
  • Able to work well under pressure and meet deadlines
  • Excellent time management and organizational skills
  • Strong attention to detail and accuracy
  • Ability to communicate effectively with colleagues and stakeholders


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