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Dedicated Administrative Professional

2 months ago

Toronto, Ontario, Canada TLG Sales Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TLG Sales. This is a permanent opportunity that offers a competitive salary of $45,000 - $60,000 per year.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Evaluate daily operations to identify areas for improvement and implement changes as needed.
  • Manage mail, packages, and other materials, maintaining a well-organized workspace.
  • Plan and organize daily operations, prioritizing tasks to meet deadlines and achieve goals.
  • Determine and establish office procedures and routines, ensuring efficiency and productivity.
  • Schedule and confirm appointments, meetings, and events.
  • Manage contracts, agreements, and other documents, maintaining confidentiality and accuracy.
  • Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Order office supplies, maintain inventory, and arrange travel arrangements as needed.
  • Greet visitors, direct them to contacts or service areas, and provide general assistance.
  • Set up and maintain manual and computerized filing systems, ensuring accessibility and security.
  • Type, proofread, and edit correspondence, reports, and other documents, maintaining high standards of quality and accuracy.
  • Perform data entry, update records, and manage digital databases with precision and attention to detail.
  • Maintain and manage financial records, perform basic bookkeeping tasks, and ensure compliance with regulations.
Required Skills and Qualifications
  • Possess strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Have excellent written and verbal communication skills, with the ability to compose clear, concise reports and correspondence.
  • Be proficient in Microsoft Office, including Excel, Outlook, PowerPoint, Word, and Windows.
  • Have a keen eye for detail, with the ability to maintain accuracy and precision in all aspects of work.
  • Be able to work independently, with minimal supervision, and as part of a team, demonstrating flexibility and adaptability.
  • Possess a strong sense of accountability, reliability, and dependability, with the ability to maintain confidentiality and handle sensitive information.
Work Environment

This is a fast-paced environment that requires the ability to work under pressure, meet tight deadlines, and maintain a high level of productivity. The ideal candidate will be able to multitask, prioritize tasks, and manage their time effectively.