Administrative Support Specialist

4 weeks ago


Ajax, Ontario, Canada Canada Inc Full time

Job Summary: We are seeking an experienced Administrative Assistant to join our team at Canada Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Perform basic bookkeeping tasks

Work Environment:

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines

Personal Suitability:

  • Ability to multitask
  • Organized
  • Accountability

Requirements:

  • Secondary (high) school graduation certificate
  • 7 months to less than 1 year of experience

Language: English

Work Hours: 40 hours per week

Work Term: Permanent



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