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Office Assistant

2 months ago

Nanaimo, British Columbia, Canada Sprott Shaw College Full time
{"title": "Office Assistant", "description": "

Nanaimo African Heritage Society

Background

The Nanaimo African Heritage Society (NAHS) is a not-for-profit organization dedicated to engaging Canadians interested in black culture. Our mission is to utilize our resources to best serve the community and provide a cultural and recreational club for positive social interaction.

Description

We are seeking an Office Assistant to assist with the regular administration needed to operate a not-for-profit organization. The duties and responsibilities related to the planning and implementing of the Annual General Meeting and special events Black History Month. The majority of the administrative duties will be performed at the NAHS office located in downtown Nanaimo in the Old City Quarter.

Duties & Responsibilities

  • Handling incoming phone calls and written correspondence, providing prompt responses and forwarding to appropriate staff member when necessary.
  • Perform general clerical duties including photocopying, fax and mailing.
  • Updating the database of existing and potential NAHS stakeholders.
  • Maintaining professional appearance at all times.
  • Writing emails, letters and other written communication to clients and sponsors.
  • Research various subjects and topics.
  • Maintaining electronic and paper files and correspondence.
  • Entering and updating budget related data using Excel spreadsheets.
  • Assembling signage display boards for office and/or various events.
  • Assisting in various capacities at various special and outreach events.
  • Ability to maintain confidentiality.

Qualifications

  • Experience using Microsoft Office software, Word and Excel.
  • Typing 40+ wpm.
  • Professional appearance and telephone communication.
  • Ability to adapt to shifting priorities and manage multiple deadlines.
  • Be prompt and reliable, and work well independently and as part of a team.
  • Prefer someone who has experience Adobe Photoshop, but not mandatory.

Time Period

There are two Time Period options available:

  • Requires a minimum of two (2) month commitment for 2-5 days a week during office hours (Monday – Friday from 9:00 am to 5:00 pm).
  • Requires a minimum of two (2) month commitment for 15-30 hours per week with some evening and weekend hours.

Benefits & Recognition

  • This volunteer position provides valuable experience for students and anyone with a passion for Black History. Volunteers are highly valued members of our team and contribute to making a significant contribution to the promotion of the NAHS.
  • NAHS will provide letters for all volunteers recognizing the number of hours and details on the work completed.
  • There are instances the NAHS hires on the basis of honorariums for casual labour.
", "lang_code": "en"}