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About the Role
The Senior Administrative Assistant will play a key role in supporting the President, TSX Trust, and the senior leadership team at TMX Investor Solutions Inc. This is an exciting opportunity to join a dynamic team and contribute to the success of the organization.
Key Responsibilities
- Provide administrative support to the President, TSX Trust, and other staff members as needed
- Work closely with various teams to meet the strategic objectives of the company
- Liaise with internal and external contacts on behalf of the President, TSX Trust, including scheduling and confirming meetings
- Respond to telephone calls, determine the importance of incoming calls, and provide information as necessary
- Coordinate, prepare, and distribute agendas and materials for departmental meetings and committees
- Attend and participate in meetings, prepare meeting minutes, and follow up on action items
- Assist with the preparation of board materials
- Coordinate corporate events, including business development, client, and staff social events
- Coordinate travel arrangements, flight, and hotel accommodations as necessary
- Prepare attendance, expense, and business development reports
- Liaise with the Capital Formation team for coordination of client and other events
- Maintain an effective electronic document file management system and administrative records
- Coordinate and manage the maintenance of the company's internal intranet site
- Proactively maintain contact databases used for communication with clients and key industry contacts
- Assist with the preparation and distribution of communications to client companies and external contacts
Requirements
- Post-secondary education in Business Administration or a related field, or a College diploma in administrative studies with experience in a senior administrative role in a corporate environment
- 4-7 years of experience working in an administrative capacity, with experience as an Executive Assistant supporting executive-level staff
- Strong experience with Google Suite and Microsoft Office presentation tools and Microsoft Office suite of products (Word, Excel, and PowerPoint)
- Ability to think proactively and be a great teammate
- Outstanding written communication, drafting, and proofreading skills, and document processing experience
- Strong organizational skills and attention to detail
- Ability to create and manage reports, memoranda, compose and edit letters or other documents; ability to build and handle filing systems
- Proven ability to prioritize and handle multiple tasks in a professional, high-pressure senior executive environment in an effective and timely manner, while maintaining the utmost integrity and confidentiality
- Demonstrated time management skills with the ability to organize self, set priorities, and meet critical timelines
- Judgment is exercised in completing tasks with a minimum of supervision and meeting timelines and service standards
About TMX Investor Solutions Inc.
TMX Investor Solutions Inc. is a leading global exchange company that connects buyers and sellers in the financial markets. We are committed to creating a collegial work environment that reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require them.
