Highly Organized Executive Support Specialist

6 days ago


Greater Toronto Area, Canada Telescope Recruitment Full time

At Telescope Recruitment, we are seeking a highly organized and proactive Executive Assistant to support our CEO as well as the company owner with a range of administrative and personal tasks.

The ideal candidate will have excellent organizational and multitasking skills, and be fluent in English. A valid driver's license is essential as the role includes occasional driving responsibilities within the Toronto and Vaughan areas.

About the Company

We are a leading logistics company operating a fleet of more than 200 power units and over 800 chassis across four offices in Canada with strategically located yards close to key rail terminals in Mississauga, Montreal, Calgary, and Edmonton.

We have 15 acres of secured yard storage for both short and long-term storage requirements nationwide.

About the Position

This role is an exciting opportunity for a skilled and experienced Executive Assistant to join our team and provide exceptional support to our CEO and company owner.

You will be responsible for managing daily schedules, appointments, and meetings, handling all forms of communication, coordinating travel arrangements, preparing and editing documents, and maintaining accurate records and files.

You will also oversee personal and professional financial transactions, manage invoices, bills, and banking activities, and assist with budgeting and financial planning.

Occasionally, you may need to drive to various locations in the Toronto and Vaughan area for business and personal errands.

Key Responsibilities
  • Manage and organize daily schedules, appointments, and meetings.
  • Handle all forms of communication, including answering phone calls, responding to emails, and managing correspondence.
  • Coordinate travel arrangements and reservations, including flights, car rentals, and hotel bookings.
  • Prepare and edit documents, reports, and presentations.
  • Maintain accurate records and manage files.

The salary range for this position is approximately $65,000 - $80,000 per year, depending on experience.



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