Highly Skilled Executive Support Specialist

4 days ago

Toronto, Ontario, Canada HireLoft Recruitment Full time

We are seeking a dynamic and detail-oriented Bilingual Executive Assistant (French/English) to join our client in the real estate industry. This is a permanent, full-time opportunity with a highly competitive pay package, including 3 weeks of vacation and comprehensive benefits.

Job Overview

In this pivotal role, you will provide high-level bilingual support to senior executives, manage day-to-day operations, and assist with various administrative tasks. The ideal candidate will thrive in a fast-paced environment, be proficient in Microsoft Office (Word, Excel, PowerPoint), and have experience managing social media platforms.

Key Responsibilities
  • Coordinate and manage all travel arrangements and schedules for the CEO and leadership team.
  • Play a pivotal role in the company's social media strategy with the sales and marketing team.
  • Handle external inquiries and triage requests efficiently.
  • Maintain and organize the corporate calendar and related documentation.
  • Provide comprehensive bilingual administrative support for executive meetings, including preparation and coordination of materials.
  • Develop an efficient online document management system and ensure compliance with regulatory requirements.
  • Utilize advanced tools and AI for streamlined business practices.
  • Assist in the preparation and maintenance of the administrative budget and manage expense claims.
  • Draft professional correspondence for key stakeholders.
  • Maintain a robust stakeholder contact database.
Qualifications

To succeed in this role, you must possess:

  • Fluency in both French and English.
  • At least 2 years of experience providing administrative support to C-Level executives.
  • High proficiency in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
  • Adeptness in managing and strategizing social media platforms.
Benefits

This role offers a highly competitive pay package, including:

  • A salary of $65,000 - $80,000 per year, based on experience.
  • 3 weeks of paid vacation.
  • Comprehensive benefits package.

HireLoft Recruitment connects top talent with exceptional opportunities. We appreciate your interest in this role, but only those selected for an interview will be contacted.

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