Executive Support Associate

1 week ago


Toronto, Ontario, Canada First Student Canada-Transco Full time
About the Position

We are seeking a detail-oriented and organized Executive Support Associate to join our team. As an Executive Support Associate, you will provide administrative support to our office personnel, ensuring seamless day-to-day operations.

Responsibilities:
  • Assist in various processes such as reconciliation, expense report preparation, invoicing, and annual budget development.
  • Answer telephones, give information to callers, take messages, or transfer calls to the appropriate individuals.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.
  • Open, read, route, and distribute incoming mail and other materials, preparing answers to routine letters.
  • Complete and route forms in accordance with company procedures.
  • Arrange conferences, meetings, and travel reservations for office personnel, coordinating conferences and meetings.
  • Administer department programs, projects, and/or processes.
  • Order and dispense supplies.
  • Make copies of correspondence and other printed material.
  • Support recruiting efforts by posting positions internally and externally.
Qualifications:
  • Less than 2 years experience in a similar role.
  • Proficiency in Microsoft Office, Excel, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Strong organizational and follow-up skills.
  • Able to utilize office equipment and software applications efficiently.
  • Professional demeanor and confidence to work in a corporate setting.
What We Offer:

We offer a competitive salary of $45,000 - $55,000 per year, based on experience, and a dynamic work environment. If you are a motivated and organized individual looking to grow your career, please apply today.



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