Administrative Support Specialist

3 weeks ago

Portugal CoveSt Philip's, Canada EcoBloc Inc. Full time

EcoBloc Inc. is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and meetings, as well as preparing minutes and reports.

The ideal candidate will have a Bachelor's degree and 2 years to less than 3 years of experience in a similar role. They will be proficient in Google Docs and have excellent communication and organizational skills.

The Work setting for this role will be in a fast-paced office environment, and the successful candidate will be willing to relocate for this position.

The Key Responsibilities of this role will include:

  • Arrange and co-ordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry

The Computer and technology knowledge required for this role includes proficiency in Google Docs and Electronic mail.

The Work conditions and physical capabilities for this role include the ability to work independently, under pressure, and with attention to detail.

The Personal suitability required for this role includes the ability to multitask, have excellent oral and written communication skills, be flexible, and have a strong work ethic.

EcoBloc Inc. is an equal opportunities employer and welcomes applications from diverse candidates.

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