Administrative Support Specialist

3 weeks ago

Portugal CoveSt Philip's, Canada Fifth Wheel Transport Ltd Full time

Fifth Wheel Transport Ltd is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as managing the flow of information within the team.

Key Responsibilities
  • Event Coordination: Arrange and co-ordinate seminars, conferences, and other events to ensure smooth execution.
  • Information Management: Coordinate the flow of information within the team to ensure timely and accurate communication.
  • Staff Motivation: Motivate staff to achieve their best performance and contribute to the team's success.
  • Policies and Procedures: Establish and implement policies and procedures to ensure efficient operations.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences to maintain accurate records.
  • Scheduling: Schedule and confirm appointments to ensure timely meetings and events.
  • Contract Management: Manage contracts to ensure compliance and timely execution.
  • Training and Development: Manage training and development strategies to enhance staff skills and knowledge.
  • Customer Service: Answer telephone and relay telephone calls and messages to provide excellent customer service.
  • Data Compilation: Compile data, statistics, and other information to support business decisions.
  • Reporting: Oversee the preparation of reports to ensure accurate and timely information.
  • Supply Management: Order office supplies and maintain inventory to ensure efficient operations.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support business needs.
  • Reception: Greet people and direct them to contacts or service areas to provide excellent customer service.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Performance Reviews: Conduct performance reviews to evaluate staff performance and provide feedback.
  • Workplace Safety: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.

This is a permanent position working 30 to 40 hours per week. The successful candidate will be fluent in English and have excellent communication and organizational skills.

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