Administrative Coordinator

4 weeks ago


Sudbury, Ontario, Canada Diamond Towing & Recovery Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Diamond Towing & Recovery. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Carry out administrative activities of the establishment
  • Oversee and coordinate office administrative procedures
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
Work Environment

The successful candidate will work in a fast-paced environment with tight deadlines, requiring strong attention to detail and organizational skills.

Requirements
  • Excellent oral and written communication skills
  • Flexibility and ability to work in a team environment
  • Organized and accurate with a strong attention to detail
  • Ability to work under pressure and meet deadlines
  • Reliability and client focus
Experience

The ideal candidate will have 7 months to less than 1 year of experience in an administrative role, with a strong understanding of office procedures and routines.



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