Administrative Coordinator

4 days ago


Langley, Canada MB Recruitment Canada Full time

**Company Overview**

At MB Recruitment Canada, we are seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will be responsible for providing administrative support to our executives, handling correspondence, managing communication, and coordinating travel arrangements.

Key Responsibilities:

  • Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments.
  • Handle correspondence, drafting and editing emails, memos, reports, and other documents on behalf of executives.
  • Manage communication, screening phone calls, taking messages, and responding to inquiries professionally and promptly.
  • Coordinate travel arrangements, arranging itineraries, accommodations, and transportation for executives as needed.
  • Maintain records, organizing and maintaining electronic and physical filing systems, ensuring efficient retrieval of documents.
  • Assist with special projects, supporting executives with various projects, research tasks, and presentations as required.
  • Exercise discretion, handling confidential information with utmost discretion and maintaining confidentiality at all times.
  • Support HR functions, assisting with minor human resources tasks such as filing contract addendums, coordinating with HR hiring firms, and maintaining personnel records as directed by HR or executive leadership.
  • Track project hours, managing records on a weekly basis to track hours per project, ensuring accurate and up-to-date information for reporting and invoicing purposes.
  • Create standard operating procedures (SOPs), leading and assisting in the creation of SOPs for the operation, ensuring clarity and consistency in processes and workflows.

Required Skills and Qualifications:

  • 3-5 years experience in a similar industry (construction, manufacturing, heavy industrial).
  • Excellent Office 365 skills mandatory.
  • Bachelor's Degree or Diploma or Certificate preferred.


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