Receptionist/ Administrative Assistant
2 weeks ago
**Location: 2A - 20363 65**th** Avenue | Langley, BC | V2Y 3E3**
**About Us**
At West Coast Seniors Housing Management we see our communities as a family and we are equally committed to our residents and our staff. We provide an engaging work environment and treat each other with respect and dignity. We invest in the growth and development of our teams to actively participate in the creation of memories and moments that matter to our residents.
**About the Role**
The Receptionist/ Administrative Assistant reports to the Executive Assistant & Office Coordinator and/or designate and performs receptionist duties and various administrative functions to ensure office operations run smoothly at all times.
**Responsibilities**:
Include but not limited to:
- Create a friendly and welcoming environment.
- Welcome and greet visitors to the office and assists them as needed.
- Answers phones promptly. Routes calls to appropriate persons and takes messages.
- Maintains Head Office phone directory and update Outlook contact list.
- Manages incoming and outgoing mail and packages.
- Sets meetings and conference calls for meeting rooms.
- Maintains cleanliness and organizes boardrooms.
- Cleans and maintains break rooms, its appliances, supplies / inventory and runs dishwashers efficiently.
- Perform office administrative tasks i.e., filing, ordering and maintain the stock level of office supplies, and organizing copier rooms etc.
- Coordinates with PR Maintenance or external contractor to repair office equipment.
- Sources external contractors to provide additional office cleaning services, i.e. carpet cleaning.
- Plans and coordinates company social events that take place during and after business hours, i.e., lunches / meals, monthly birthday parties and quarterly social events etc.
- Assists with travel arrangements for Corporate and site management staff.
- Manages petty cash and produces monthly expense reports.
- Participates in the Health and Safety committee.
- Coordinates emergency drills and is designated Emergency Warden for the office.
- Orders office groceries / snacks on a bi-weekly basis.
- Provides clerical / admin support to Operations.
- Required to work positively and collaboratively with all team members and supervisors.
- Performs other related duties as required.
**Qualifications & Skills**:
- Two years’ experience in office administration.
- Post-secondary education in business administration or a related field.
- Proficiency with Microsoft Office required.
- Experience using office equipment (fax, printer, copier and phone system).
- Self-motivated to balance, organize and prioritize responsibilities while ensuring attention to detail, accuracy and efficiency.
- Strong time management skills, able to work independently and effectively with others.
- Ability to handle confidential information, be professional and discrete.
- Excellent verbal and written communication abilities.
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