Administrative Support Specialist

2 weeks ago

Milton, Ontario, Canada R.S. Service Inc. Full time

R.S. Service Inc. is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing office procedures and routines.

Key Responsibilities:
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements:
  • MS Excel
  • MS Windows
  • MS Word
  • MS Office
  • Business terminology
  • Correspondence
  • Reports and records
  • Invoices
Work Environment:
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
Personal Suitability:
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability

R.S. Service Inc. is an equal opportunities employer and welcomes applications from diverse candidates. We are committed to creating a welcoming work environment for all employees.

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