Legal Support Specialist

17 hours ago

Winnipeg, Manitoba, Canada YWI Alliance Full time
Job Title: Legal Assistant

We are seeking a highly organized and detail-oriented Legal Assistant to join our team at YWI Alliance. As a Legal Assistant, you will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Schedule and Confirm Appointments: Coordinate and schedule appointments with clients, lawyers, and other stakeholders.
  • Maintain Filing System: Organize and maintain accurate and up-to-date filing systems for client documents and case files.
  • Record and Prepare Minutes: Record and prepare minutes of court sessions, meetings, and conferences.
  • Establish Office Procedures: Determine and establish office procedures and routines to ensure efficient workflow.
  • Arrange Travel and Itineraries: Arrange travel, itineraries, and make reservations as needed.
  • Prepare Correspondence and Documents: Prepare and key in correspondence and legal documents.
  • Review and Proofread Documents: Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
Requirements:
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 2 years to less than 3 years of experience in a legal or administrative role.
  • Language: English.
  • Computer and Technology Knowledge: Proficient in MS Word, MS Excel, MS PowerPoint, and MS Windows.
Work Environment:

Our office is a fast-paced environment with tight deadlines. You will work under pressure and be required to maintain attention to detail. You will be part of a team and will be expected to work collaboratively with colleagues.

Personal Suitability:
  • Accurate: You are detail-oriented and accurate in your work.
  • Client Focus: You are client-focused and provide excellent service to our clients.
  • Dependability: You are reliable and dependable in your work.
  • Efficient Interpersonal Skills: You have excellent interpersonal skills and can work effectively with colleagues and clients.
  • Excellent Oral Communication: You have excellent oral communication skills and can communicate effectively with clients and colleagues.
  • Excellent Written Communication: You have excellent written communication skills and can prepare clear and concise documents.
  • Organized: You are organized and can prioritize tasks effectively.
  • Reliability: You are reliable and can maintain confidentiality.
  • Team Player: You are a team player and can work collaboratively with colleagues.
Support for Newcomers and Refugees:

We are committed to supporting newcomers and refugees. As a Legal Assistant, you will assist with immediate settlement needs and support newcomers and refugees with foreign credential recognition.

Support for Indigenous People:

We are committed to creating a welcoming work environment for Indigenous people. As a Legal Assistant, you will provide cultural competency training and awareness training to all employees.

Support for Visible Minorities:

We are committed to creating a welcoming work environment for visible minorities. As a Legal Assistant, you will apply hiring policies that discourage discrimination and provide diversity and cross-cultural training.

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