Administrative Support Professional
3 weeks ago
Key Responsibilities:
- Screen and respond to various communications on behalf of the service team, exercising independent judgment when necessary.
- Prepare and maintain accurate documentation, including emails, memos, and reports, in both hard copy and electronic formats.
- Arrange meetings, appointments, and room bookings, as well as coordinate logistics for events and activities.
- Provide transportation services for clients to attend appointments and other events.
- Ensure the maintenance, distribution, and archiving of client service policies and procedures, adhering to the agency's records management policies.
- Maintain up-to-date client records and documents.
- Provide support to the Executive Assistant and Reception as needed.
- Participate in internal committees and work teams as required.
- Assist in investigations of child abuse and maltreatment allegations, including conducting thorough records checks.
About Our Organization:
- We offer opportunities for career growth and professional development across multiple departments.
- Our employees benefit from job security, competitive wages, and a safe working environment.
- Training and support are provided to ensure your success in the role.
- We offer a defined contribution pension plan, comprehensive health benefits, and competitive vacation leave.
Requirements:
- A post-secondary diploma in a relevant field, such as social service work or office administration, or equivalent experience in a human services environment.
- 1-3 years of experience in office administration, with progressively responsible administrative duties.
- A clear Criminal Record Check with Vulnerable Sector Screening.
- Proficiency in a native language is considered an asset.
- Excellent planning, organizational, and administrative skills are required.
- Strong interpersonal and communication skills are necessary for liaising with internal and external contacts.
- A valid Ontario driver's license, willingness to travel, and flexibility to work independently and on-call are required.
We welcome applications from individuals with disabilities and are committed to providing accommodation throughout the selection process. Preference will be given to qualified Indigenous applicants.
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