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Office Support Specialist

1 month ago

Vernon, British Columbia, Canada Roland Construction Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Roland Construction. As a key member of our administrative team, you will provide exceptional support to our staff and ensure the smooth operation of our office.

Key Responsibilities
  • Coordinate the flow of information within the team to ensure seamless communication and collaboration.
  • Manage and distribute mail and other materials in a timely and efficient manner.
  • Record and prepare minutes of meetings, seminars, and conferences to maintain accurate records.
  • Develop and implement office procedures and routines to optimize productivity and efficiency.
  • Schedule and confirm appointments, meetings, and events to ensure smooth planning and execution.
  • Provide exceptional customer service by answering telephone calls, responding to electronic enquiries, and resolving employee questions and complaints in a professional and courteous manner.
  • Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
  • Arrange travel, itineraries, and make reservations to support business travel and meetings.
  • Provide a warm and welcoming experience for visitors by greeting them and directing them to the appropriate contact or service area.
  • Establish and maintain manual and computerized information filing systems to ensure accurate and up-to-date records.
  • Prepare and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Secondary (high) school graduation certificate.
  • 1 to less than 7 months of experience in an administrative role.
Work Environment

This is a permanent, full-time position working 30 to 40 hours per week. The work language is English.