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Administrative Coordinator

2 months ago

Victoria, British Columbia, Canada New Me Esthetics & Threading Studio Corporation Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at New Me Esthetics & Threading Studio Corporation. As an Administrative Assistant, you will provide administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct staff and motivate them to achieve their best
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to ensure compliance with laws and regulations
  • Supervise other workers and establish office procedures and routines
  • Manage contracts, training, and development strategies
  • Answer telephone calls and electronic enquiries
  • Oversee the preparation of reports and respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Arrange travel and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry and provide customer service
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital databases
  • Conduct performance reviews and evaluate work environments, programs, and procedures
Requirements:
  • 1 year to less than 2 years of experience
  • Ability to work independently and under pressure
  • Attention to detail and ability to multitask
  • Flexibility and adaptability
  • Judgement and organized
  • Team player with accurate and reliable skills
  • Client focus and time management
  • Adaptability and accountability
Language:

English