Project Coordinator

4 weeks ago

Ottawa, Ontario, Canada Patry Group of Companies Full time
Job Title: Project Coordinator

Job Summary:
Patry Group of Companies is seeking a highly skilled Project Coordinator to join our team. As a Project Coordinator, you will be responsible for assisting the Project Managers and Site Superintendent with guiding construction projects from design, estimating and bidding, through to completion. You will ensure project documentation is organized and information flows throughout the project team efficiently.

Key Responsibilities:
- Providing contract administration for assigned projects
- Working with the estimating department to assist in generating project budgets
- Handling of project communication and information flow between all stakeholders
- Ensuring all project documentation is current and properly organized
- Handling the distribution of project information in a timely manner
- Maintain monthly project cost reports
- Track Change Order lists and Back-charge lists
- Process and track shop drawings
- Assist in coordinating submissions, distribution and approval of shop drawings
- Process and track SI and RFI to and from customer
- Distribute and communicate with/to affected trades/parties/job sites
- Prepare trade contracts
- Assemble and distribute bid documents for trade / supplier bidding
- Track document distribution, monitor deadlines, process bid submissions
- Monitor and update project schedules
- Update stakeholders of project delays and schedule revisions, assist PM to resolve scheduling issues
- Assist with estimating
- Identify task assignments in site meeting minutes
- Ensure field documentation is current – drawings, SI, addendum, H&S registrations, H&S orientation forms, contact lists
- Coordinate with field staff for timely submission of receipts, schedule status reports, field authorizations, time sheets, red lines, field reports etc.

Requirements:
- Experience with AUTOCAD
- Project Management Professional (PMP)
- Master's Degree is an asset

Working Conditions:
Physical Conditions – Prolonged sitting and use of computer appliances in an office environment.
Psychological Conditions – Completing deadlines

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