Business Development Administrator

1 week ago

Edmonton, Alberta, Canada Long View Systems Full time
About Us

At Long View Systems, we strive to create an environment of collaboration and support, where innovation and enthusiasm thrive. Our team's commitment to excellence has earned us a 89% approval rating as a great place to work.

The Role

We are seeking a highly motivated Business Development Administrator for our Edmonton branch on a 6-month part-time contract (20 hours/week). As a key member of our team, you will provide administrative support to various teams, contribute to committees, and help foster a positive work environment.

A Day in the Life:
  • You will greet visitors and manage the Long View lobby, creating a lasting impression of our organization.
  • You will process mail and courier tasks, ensuring timely and efficient communication.
  • As administrative support for the Edmonton branch VP, you will handle correspondence, meetings, and other tasks.
  • You will co-chair the HSE Committee, conducting internal audits and inspections to maintain a safe working environment.
  • You will also co-chair the social committee, planning and coordinating events that promote team building and camaraderie.
  • Your responsibilities will include creating branch communication materials, such as marketing collateral for office and client events.
  • You will assist with new hire onboarding, ensuring a smooth transition for our new team members.
  • You will coordinate meetings, booking rooms, ordering catering, managing sign-in sheets, and setting up hoteling stations.
  • You will be the primary point of contact for Corporate Services phone and inbox inquiries, responding promptly and professionally.
  • You will order gift cards and manage office supplies, maintaining a well-stocked inventory.
  • You will maintain the tidiness and cleanliness of kitchen and boardrooms throughout the day.
  • You will serve as the vendor liaison for all office-related maintenance, including supplies, HSE items, and custodial services.
  • You will order and manage office and coffee supplies inventory.
  • You will reconcile monthly credit card statements and generate expense reports.
  • You will process timesheets and invoices for weekly financial batches.
  • You will streamline and maintain invoice creation and validation processes.
  • You will assist in processing and sending invoices, attaching backup documentation when required.
  • You will contribute to project reporting and review for accuracy.
  • You will update sales CLM, documentation reviews, and filing, as well as other sales coordinator-related duties.
Requirements:
  • Minimum 2 years' experience in a coordinator or corporate services position.
  • Certificate in Business Administration, Accounting Assistant, or equivalent is an asset.
  • Excellent interpersonal and communication skills, with a focus on customer service and relationships.
  • Experience in event planning and coordination.
  • Proficient in Microsoft Office, Teams, and CRM.
What We Offer:
  • A dynamic work environment with opportunities for growth and development.
  • Interesting work – Be part of exciting projects while accessing the latest technologies.
  • A flexible environment – A workplace that values personal/professional growth, happiness, and wellness.

Expected salary range: $18 - $24 per hour.

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