Administrative Support Specialist

5 days ago

Cambridge, Ontario, Canada Amazon Canada Fulfillment Services, ULC. Full time

Job Summary

The Administrative Assistant will provide critical support to the General Manager and Fulfillment Center Operations team. This role requires a highly organized and detail-oriented individual who can handle confidential information and adapt to changing workloads and priorities.

Key Responsibilities

  • Manage and complete expense reports for the General Manager and Senior Leaders.
  • Maintain schedules, plan events, coordinate meetings, and conferences for the Fulfillment Center Staff.
  • Own and manage conference room coordination and room calendar management.
  • Conduct clerical duties, including filing, office management, responding to emails, preparing documents, and presentations.
  • Typing meeting notes, creating conference agendas, and minor content creation.
  • Scheduling cost-effective travel arrangements for the General Manager and Senior Leaders.
  • Assist with internal communications for associates and leadership among multiple platforms and programs.
  • Work with outside vendors to coordinate upkeep and maintenance of the Fulfillment Center.
  • Run work-related errands as needed.
  • Think and plan ahead, delegate responsibilities, and manage time effectively.
  • Compile team goals, track, and help drive completion of key deliverables and follow up on outstanding items.
  • Management of complex calendars and scheduling with diplomacy and discretion.
  • Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
  • Serve as a representative on department team-building activities and peer recognition.

Requirements

  • 2+ years of professional or military experience.
  • Experience with Microsoft Office products and applications.
  • Associate's or Bachelor's Degree.
  • Strong analytical skills.
  • Excellent written and verbal communication skills.
  • Ability to learn organizational structure and the objectives of the team.
  • Strong organizational and communication skills and problem-solving skills.
  • Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
  • Ability to communicate with a variety of constituent groups.

Location

This role is onsite only and requires the ability to work in Calgary, AB, CA.

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