Administrative Support Specialist

4 weeks ago

Cambridge, Ontario, Canada Rapid Healthcare Inc Full time

Job Title: Administrative Support Specialist

About the Role:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at OSTEONEALTH osteopathy clinic inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our clinic.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Plan and organize daily operations, ensuring that all tasks are completed efficiently and effectively
  • Establish and implement policies and procedures to ensure compliance with regulatory requirements
  • Record and prepare minutes of meetings, seminars, and conferences
  • Answer telephone calls and relay messages to staff members
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries and respond to emails
  • Compile data, statistics, and other information to support decision-making
  • Greet patients and direct them to the appropriate staff member or service area
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Review and evaluate new administrative procedures to ensure they are effective and efficient
  • Establish work priorities and ensure that procedures are followed and deadlines are met
  • Assemble data and prepare periodic and special reports, manuals, and correspondence

Requirements:

  • Flexibility and adaptability in a fast-paced environment
  • Organizational skills and attention to detail
  • Ability to work effectively in a team environment

Working Conditions:

  • Permanent position
  • 30-35 hours per week
  • English language

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