Asset Management Project Coordinator

4 weeks ago

Oakville, Ontario, Canada GMP Engineering Inc. Full time
Project Coordinator Job Description

GMP Engineering Inc. is seeking a highly organized and detail-oriented Project Coordinator to join our cross-functional engineering team. As a Project Coordinator, you will play a crucial role in setting up and maintaining internal project processes, coordinating with external clients, partners, and vendors, and ensuring all project requirements are met.

Responsibilities:
  • Set up and maintain 'Opportunities' and 'Active Projects' folders on internal network and PSA software
  • Set up and schedule kick-off meetings, including inbound and outbound travel requests
  • Lead project communication and coordination to ensure all performance, schedule, compliance, and budget requirements are met
  • Develop and maintain project documentation such as project plans, presentations, meeting minutes, and commercial items
  • Review timesheets to ensure they match field paperwork submissions and project budgets
  • Prepare monthly schedule of values for invoicing purposes and work with Senior Process Engineer on invoice review
  • Support Director of Process Engineer in quoting change orders
  • Prepare various reports to support monitoring of project progress, costs, key performance indicators, etc.
  • Identify and promptly communicate potential risks to key stakeholders
  • Execute project close out requirements including lessons learned and client feedback forms
  • Gather and ensure receipt and sign-off of all project deliverables. Files relevant project documentation
  • Review and reconcile actual project expense and schedule against initial estimates
Qualifications:
  • Degree in engineering or related experience an asset
  • Preferably 3 plus years' experience in an engineering environment
  • Experience in the (bio)pharmaceutical and GMP compliant industries is an asset
  • Highly organized, heightened attention to detail, and punctual to deadlines
  • Strong verbal and written communication skills
  • Proficient in Microsoft Office (particularly MS Excel and MS Project)

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