Accounts Payable Coordinator
3 weeks ago
Fengate Asset Management is seeking an experienced Accounts Payable Coordinator to join our team. As an Accounts Payable Coordinator, you will play a critical role in ensuring the smooth operation of our procure-to-pay process.
Key Responsibilities:- Enter details for 200+ monthly invoices into our ERP system, ensuring accurate coding for job costing and other financial metrics.
- Monitor property spend and escalate appropriately when invoices drive costs above approved budget.
- Leverage available AP tools and systems to ensure vendor invoices are processed accurately and efficiently, with the appropriate approvals, in a timely manner.
- Work with new vendors to obtain required information and test prior to releasing any payments.
- Reconcile vendor statements and communicate with vendors on payment queries and accurate billing requirements.
- Work closely with internal stakeholders to promote the use and understanding of accounts payable policies, systems, and procedures across the organization.
- Collaborate with accounts payable team members to ensure firm-wide chargebacks are allocated appropriately.
- Collaborate with development management and accounting team to prepare related party development, asset, property management invoices on a monthly basis.
- Prepare payables for payment (EFT, wires, cheques) and assist in cash management procedures.
- Assist financial reporting team in the monthly, quarterly, and year-end close of accounts payable.
- Responsible for all development management mail and sharing with the appropriate team members.
- Required to make weekly visits to bank to ensure deposit of all development cheques received.
- Other related duties as required or assigned.
- Bachelor's degree in finance, accounting, business administration, or a related field.
- Proven experience (2+ years) in accounts payable role.
- AP experience for multi-entity organization is preferred.
- Proficiency working with Yardi or similar enterprise resource planning (ERP) system is highly desired.
- Outstanding communication and interpersonal skills.
- Being Authentic - Inspiring trust and being courageous.
- Focusing on Performance - Being accountable and driving results.
- Understanding Stakeholders - Knowing the needs of those who rely on you.
- Building Effective Relationships - Collaboration and communication.
Fengate Asset Management is an equal opportunity employer, committed to promoting diversity, equity, inclusion, and belonging in the workplace. We strive to attract and retain a diverse workforce and are committed to creating, operating with, and continuously growing and sustaining an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.
We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
We thank all applicants for their interest in this position; however, only candidates selected for an interview will be contacted.
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