Highly Motivated Office Coordinator
3 weeks ago
Ausenco is a dynamic and innovative company that empowers its employees to redefine what's possible in complex projects and challenging environments. We deliver cutting-edge consulting, project delivery, asset operations, and maintenance solutions globally. With offices in 15 countries and projects spanning over 80 locations worldwide, we create sustainable outcomes for our people, clients, and communities.
Our team in Canada is growing, and we are currently seeking a highly motivated Front Office Coordinator to join our Vancouver office. This role will play a crucial part in maintaining a seamless day-to-day operation and ensuring an exceptional employee experience.
Responsibilities:- Front Desk Reception
- Provide phone coverage when the General Reception is unavailable
- Manage visitor arrivals, vendors, deliveries, and other visitors
- Maintain the reception area according to the Pender Office Manual standards
- Coordinate building access records and fob distribution/collection
- Monitor and direct reception emails when the General Reception is absent
- Office Maintenance and Appearance
- Conduct daily walk-throughs and checklists based on the Pender Office Manual
- Ensure boardrooms are ready for use
- Update relevant signage following the Signage Standards in the North American Facilities Manual
- Manage vendor relationships, including coffee suppliers, ordering, and servicing equipment
- Process vendor invoices for the Pender Office
- Administrative Tasks
- Prepare weekly reports
- Procure office supplies
- Update the Office Manual monthly
- Coordinate courier deliveries and pick-ups
- Communicate with building management regarding maintenance, parking, cleaning, and janitorial/maintenance ticket completion
- Supply Chain and Procurement Management
- Create purchase orders (POs) in Oracle
- Refill printers and manage office supplies as needed
- Health and Safety Management
- Coordinate monthly Health and Safety walkthroughs and submit checklists promptly
- Conduct daily safety checks and implement necessary changes
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